Introduction

The Hampshire Hoppit is organised by Basingstoke & Mid Hants Athletic Club (BMHAC). This Privacy Policy explains how we collect and use personal information when you visit the Hampshire Hoppit website, contact us or take part in one of our events.

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This policy should be read alongside our Cookie Policy, which explains how cookies and similar technologies are used on the website.

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Who is responsible for your information?

Basingstoke & Mid Hants Athletic Club is responsible for the personal information it receives and uses in connection with the Hampshire Hoppit.

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If you have any questions about how your information is used, please contact: hampshirehoppit@outlook.com

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Information collected through this website

If you contact us through the website or by email, we may collect your name, email address and any other information you include in your message.

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We use this information to respond to your enquiry and, where appropriate, deal with matters relating to the Hampshire Hoppit.

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Race registration

Race registration is provided through Enthuse, a third-party registration platform. When you select an Enter Now or registration link on the Hampshire Hoppit website, you leave our website and continue to the Enthuse website.

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Enthuse collects the information required to process your registration and payment and has its own privacy information explaining how it handles your information.

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BMHAC may receive information from Enthuse that is required to organise and administer the Hampshire Hoppit. This may include:

• Your name and contact details
• Your chosen race
• Your age, date of birth or race category
• Your running club or affiliation
• Emergency contact information
• Other information relevant to your participation in the event

We may use this information to administer entries, communicate important race information, organise race-day arrangements, manage participant safety and produce race results.

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Payment card details are processed through the relevant payment provider and are not collected or stored by the Hampshire Hoppit website.

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How we use your information

We only use personal information where we have an appropriate reason to do so. Depending on the circumstances, this may include:

• Administering your participation in the Hampshire Hoppit
• Responding to enquiries
• Our legitimate interests in organising and operating the event
• Meeting legal, regulatory or insurance requirements
• Protecting the health and safety of participants where necessary

We do not sell personal information.

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Race results

Race results may be published on the Hampshire Hoppit website or through a race-results provider. Published results may include:

• Your name
• Running club
• Race or age category
• Finishing position
• Finish time

Race results may remain publicly available as part of the historical sporting record of the Hampshire Hoppit. If you believe information in a published result is incorrect, please contact us.

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Photography and video at our events

Photography and video may take place during Hampshire Hoppit events. Images and footage may be used to record and promote the event, including on the Hampshire Hoppit website, social-media channels and promotional materials.

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If you have a particular concern about an identifiable photograph or video featuring you, please contact us.

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Embedded YouTube video

The website may include video content hosted by YouTube. Embedded YouTube content is provided by Google/YouTube and may load content from YouTube domains when a page containing the video is visited or when the video is played, depending on the website configuration and your cookie choices.

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Where required, these services are managed through the website cookie consent controls. YouTube may receive information about your device, browser and interaction with the video. YouTube's own privacy terms apply to information it receives through its services.

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Racecheck reviews widget

The website may include a Racecheck review or rating widget. This displays runner reviews and ratings supplied through Racecheck. The widget may load content or scripts from Racecheck and may use cookies or similar technologies.

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Where required, these services are managed through the website cookie consent controls. Racecheck's own privacy and cookie terms apply to information it receives through its services.

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Cookies and similar technologies

The website may use cookies or similar technologies that are necessary for the website to operate correctly and to remember cookie consent choices.

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The website may also use third-party embedded content, such as YouTube videos and Racecheck widgets. These services may use cookies or similar technologies. Please see our Cookie Policy for more information about the types of cookies and third-party services used on the website.

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Who we share information with

Where necessary to organise and operate the Hampshire Hoppit, personal information may be shared with organisations providing services such as:

• Race registration
• Race timing and results
• Event administration
• Website hosting
• Email and communications
• Photography
• Medical or emergency support
• Third-party embedded website services

Information may also be disclosed where we are legally required to do so. We only share information where there is an appropriate reason and only to the extent reasonably necessary.

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International services

Some services used by the website or event, including third-party platforms such as YouTube/Google, Racecheck, website hosting, email or registration services, may process information outside the UK. Where this happens, we rely on the safeguards and contractual arrangements used by those service providers.

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How long we keep information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet any relevant legal, insurance or administrative requirements.

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Routine enquiries will not be kept for longer than necessary. Race results may be retained indefinitely as part of the historical record of the event.

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Your rights

UK data protection law gives you rights over your personal information. Depending on the circumstances, these may include the right to:

• Ask for a copy of the information we hold about you
• Ask us to correct inaccurate information
• Ask us to delete information
• Ask us to restrict how information is used
• Object to certain uses of your information

Some of these rights only apply in particular circumstances. To make a request or ask a question about your personal information, contact: hampshirehoppit@outlook.com

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Complaints

If you have a concern about how we have used your personal information, please contact us in the first instance at hampshirehoppit@outlook.com.

You also have the right to raise a complaint with the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

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Changes to this Privacy Policy

We may update this Privacy Policy if the website, event arrangements, third-party services or the way we use personal information changes. The latest version will always be published on this page.